POPI & PAIA Manual

Company Name: Royal Plastic Chairs CC
Registration Number: 2007/019484/23
Compiled in terms of:

Section 51 of the Promotion of Access to Information Act, No. 2 of 2000 (PAIA)
The Protection of Personal Information Act, No. 4 of 2013 (POPIA)

1. Company Information

Business Activities:
Royal Plastic Chairs CC operates as a manufacturer and retailer of tents and related goods.

Contact Details:

Director & Information Officer: Zayeeda Suleman
Address: Unit 7, 49 Westmead Road, Westmead, Pinetown, 3610
Tel: 031 700 1704
Fax: 086 597 0892
Email: salo@royaltent.co.za
Website: www.royaltent.co.za

2. Purpose of the Act

PAIA allows individuals to request access to information held by private bodies, necessary for exercising or protecting any rights. The request process must follow prescribed forms and fees.

3. Applicable Legislation

Royal Plastic Chairs CC adheres to legislation including, but not limited to:

Basic Conditions of Employment Act
Companies Act
Consumer Protection Act
Employment Equity Act
Labour Relations Act
Occupational Health and Safety Act
POPIA
PAIA

4. Types of Records Maintained

Corporate Records:

Memorandum of Incorporation
Board meeting minutes
Director and officer appointments
Share registers

Financial Records:

Annual financial statements
Tax returns and banking records
Invoices, asset registers, and rental agreements

HR Records:

Employment contracts and equity plans
Leave and disciplinary records
Salary and training records

Client Records:

Contact details and company information

5. Processing of Personal Information

Purposes:

Service delivery
Staff administration
Accounting and compliance

Data Subjects:

Clients, service providers, employees, directors

Information Collected:

Contact and registration details
Financial and tax information
Employment history and demographics

Security Measures:

Firewalls and antivirus software
Secure data storage and access control

6. Access to Records

Types of Requesters:

Personal Requester: Access to own information
Other Requester: Access to third-party info (subject to legal compliance)

How to Request Access:

Complete the prescribed Form C
Submit to the Information Officer with applicable fees

Timeframe:

Requests are processed within 30 days (extendable by another 30 days if necessary)

7. Refusal of Access

Access may be refused if:

It infringes on third-party privacy
It involves confidential or privileged information
It contains trade secrets or proprietary data

8. Remedies on Refusal

If a request is denied, the decision is final unless reviewed by a competent court.

9. Fees

R50 request fee (except for personal information requests)
Deposit required for large requests
Full fee schedule available at SAHRC website